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Pastoral Administrative Assistant
All Saints Catholic Church
The Pastoral Administrative Assistant works under the direct supervision of the Pastoral Administrator, performs all administrative functions including answering phone calls, interacting with parish visitors, assisting with mass dedications and other requests, and receipt and distribution of mail and packages. The Administrative Assistant is the first point of contact with the Pastoral Administrator and should present a positive, professional image to all staff and visitors to the church office. Responsible for the general organization and smooth operation of the office.
Essential Duties and Responsibilities:
- Greet visitors & manage calls — Welcome guests, answer phone calls, monitor parish office email, and direct inquiries promptly and courteously
- Office management support — Assist the Pastoral Administrator by maintaining inventory of office supplies, Mass cards, and other materials
- Receive checks for services requested by parishioners
- Prepare sacramental certificates — Create certificates for Baptism, First Eucharist, Confirmation, Profession of Faith, and Marriage
- Submit diocesan reports — Complete annual and monthly diocesan statistical reports, parish statistics, and coordinate with staff to gather required data
- Order supplies — Order office supplies and Mass cards as needed
- Send sacramental notifications — Notify the Church of Baptism regarding sacraments received
- Coordinate pastoral requests — Forward House Blessing requests to Deacons, communion requests to the homebound ministry coordinator, and Anointing of the Sick requests to the Executive Assistant
- Maintain chaplain relationships — Serve as a point of contact with chaplains and the Heart Hospital
- Distribute priest on‑call schedule — Send the monthly priest on‑call schedule to “A Better Answer.”
- Prepare Mass schedule — Transfer Mass intentions from the Mass book, add readings and feast days, and send the completed schedule along with prayer lists to the Communications Department
- Set up annual Mass Intention Book — Prepare the new year’s Mass Intention Book with updated Mass times
- Support team needs — Adapt to office needs and collaborate with all team members under the direction of the Pastoral Administrator
- Other duties as deemed necessary by the Pastoral Administrator
Knowledge, Skills and Abilities:
- Ability to honor and maintain confidentiality
- Ability to multi-task; be flexible and capable of handling a variety of on-going projects at the same time
- Self – starter and takes initiative with limited supervision
- Ability to work collaboratively with others
- Ability to work in an open environment with much activity
- Strong administrative and organizational skills
- Professional demeanor and appearance
- Solid working knowledge of computer software such as Microsoft Word, Excel, Access, Outlook, PowerPoint, and Canva
- Computer savvy with Database systems; primarily to become familiar with OneChurch software
- Demonstrate reliability, punctuality, and personal integrity. Personal issues do not interfere with professional responsibility
- Excellent interpersonal skills and personal demeanor
Education and Experience:
- College Degree preferred
- 2 - 3 years’ experience in an office environment
- Willingness to learn new skills and advance in personal development
- Practicing Catholic in good standing
- A strong understanding of the Catholic Church
- Must have Diocesan safe environment clearance and background check
- Bilingual English/Spanish preferred
To Apply:
If interested, please submit a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..
Executive Assistant to Executive Director
YCP is seeking a highly organized and detail-oriented professional to serve as the right hand to the Executive Director, supporting his calendar, communications, and priorities with precision. As his EA, you'll bring the care and excellence that high-stakes relationships and a growing mission demand.
https://www.youngcatholicprofessionals.org/careers-at-ycp
This is not a traditional administrative support role. The Executive Assistant serves as a force multiplier for the Executive Director — managing priorities, shaping time, drafting communications, and ensuring critical relationships and commitments are stewarded with excellence. By protecting the Executive Director's time and enabling greater focus on high-value external relationships, this role directly expands YCP's mission impact by strengthening leadership execution at the highest level of the organization. This role includes a limited scope of office management responsibilities but is primarily focused on increasing executive leverage in support of YCP's mission. This role is based at YCP’s headquarters in Dallas, TX and requires in-person presence. YCP is a demanding and dynamic environment with a highly motivated team collaborating on exciting projects. Review this video to learn more about our non-profit.
Responsibilities:
Executive Support & Calendar Ownership
- Manage and maintain a dynamic calendar, exercising strong, often independent, judgment in prioritizing requests and aligning the Executive Director’s time with strategic priorities, especially fundraising and stakeholder engagement
- Ensure appropriate preparation time, follow-up time, and strategic sequencing of meetings
- Provide logistical and coordination support to YCP’s Founder and Advisor, including speaking engagements, board-related work, and strategic support needs
Meeting Preparation & Follow-Through
- Prepare concise and actionable briefing materials for meetings with donors, board members, and key partners
- Conduct light research and synthesize relevant context to ensure the Executive Director is well-prepared
- Track and support follow-up actions to ensure timely and effective relationship management
- Support Board of Directors coordination, including tracking, scheduling, communications, meeting preparation, document management, onboarding, and logistics for board and committee activities
Communications & Writing Support
- Draft high-quality written communications on behalf of the Executive Director — including donor outreach, board correspondence, and stakeholder follow-up — that reflect clarity, professionalism, and the Executive Director’s voice
- Revise and refine drafts based on feedback with increasing independence over time
Incoming Communication Triage & Prioritization
- Monitor and triage the Executive Director’s incoming communications (including email), surfacing what requires attention
- Identify high-priority messages and recommend or draft responses
- Ensure timely follow-up on key conversations and commitments
Light Office & Operational Support
- Manage incoming and outgoing mail and shipping needs
- Prepare printed materials and meeting packets
- Assist with processing headquarters office bills and invoices (in collaboration with the Chief of Staff)
- Maintain organization of offsite storage, including tracking inventory and coordinating retrieval and return of materials
Qualifications:
- Thrives in a high-growth, fast-paced, mission-driven environment
- Committed Catholic in good standing with the Church
- Dedication to upholding YCP’s mission and vision
- 4–6 years of professional experience, preferably supporting senior leadership in an executive support, operations, or similar role
- Strong written communication skills and demonstrated ability to draft clear, concise, and professional correspondence
- Demonstrated judgment, prioritization ability, and ownership mindset
- Exceptional organizational skills and the ability to manage multiple priorities with excellence and discretion
- Strong interpersonal and relationship-management skills, with the ability to engage effectively with senior leaders, donors, board members, and external partners
- Proficient across communication, productivity, and CRM platforms; comfortable adapting quickly to new tools
- Working knowledge of AI tools and a commitment to continuous learning around emerging capabilities and best practices
- Joyful, collaborative, and adaptable — able to work independently and as part of a close-knit team
Submit an application online: https://form.jotform.com/243186364591160
Benefits Manager
The Benefits Manager is responsible for developing and managing all benefit programs such as medical, dental, vision, life insurance, short- and long-term disability, 403(b) plans, etc. This position will be responsible for reviewing, recommending and ensuring existing programs are in compliance with legal requirements and company objectives.
Essential Duties and Responsibilities of the Position
- Oversee the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
- Manage day-to-day benefits administration, including billing, enrollment and changes.
· Leads the annual open enrollment process.
· Oversee benefit inquiries on plan provisions, benefit enrollments, status changes and other general inquiries. - Maintains the leave-of-absence process through chosen vendor: medical, personal, disability, and FMLA also through chosen vendor.
- Establish and maintain relationships with external vendors and providers and ensure procedures are followed to minimize costs. Serves as primary contact for employees and vendors related to benefits.
- Conducts audits and ensures payment invoices for benefit providers.
- Manages 403(b) plan and responds to inquiries relating to enrollments, plan changes and contribution amounts.
- Conducts the annual benefit renewal process by evaluating and analyzing data presented by the benefits broker.
- Prepares reports and presentations as requested by the CHRO for senior management.
- Monitor trends, best practices and external competitiveness and makes recommendations to enhance the effectiveness of benefit programs and analyze benefit plans to determine cost/benefit.
- Act as an expert consultant to management in support of benefits plan designs.
- Completes benefits reporting requirements and ensures compliance with applicable government legislation.
- Other duties as assigned.
Additional Ministerial Responsibilities:
- Establish and maintain relationships with external vendors and providers and ensure procedures are followed to minimize costs. Serves as primary contact for employees, Business Managers, Priests and vendors related to benefits.
- Ensures all Catholic protocols are met as it pertains to benefits, prescriptions, leave of absence, etc.
Position Requirements
Knowledge, Skills and Abilities:
- Excellent written and verbal communication skills.
· Thorough understanding of local, state, and federal laws involving employment, HR, and benefits administration (FMLA, HIPAA, ACA, etc.)
· Proven ability to work effectively in a team environment.
· Strong problem-solving, and time-management skills.
· Excellent organizational and time management skills with an ability to meet deadlines.
· Extensive knowledge of benefits plan designs and contract language.
· Ability to maintain confidentiality.
· Ability to analyze data and make strategic recommendations.
· Excellent computer skills and the ability to navigate various types of software. Microsoft Office: Outlook, Excel, Word, PP, Visio, etc.
· Accounting background preferred
· Highly knowledgeable with all aspects of employee benefit programs (health, dental vision, life and disability insurance).
- Strong attention to detail
Education and Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field.
· SHRM-CP, SHRM-SCP, PHR or SPHR certification or equivalent required CEBS certification, or CPA a strong plus.
· Minimum seven years of experience in managing and administering benefits programs required. (open enrollment, leave administration, compliance).
· Minimum seven year of experience with HRIS software.
· Minimum three years accounting experience.
Special Requirements:
- Practicing Catholic in good standing required
- Bilingual candidates are encouraged to apply, proficiency in English, Spanish and Vietnamese are preferred.
Part time Nursery help (currently Volunteer only)
Essential Duties and Responsibilities of the Position
- Responsible for providing age-appropriate care which includes feeding, changing diapers, escorting to the bathroom, maintaining a safe environment, putting children down for naps, holding, or sitting with and cheerfully interacting with children through games, stories, play and prayer.
- Be polite, friendly, and courteous to all children, parents, and volunteers.
- Childcare hours are Sundays 8:30 AM to 12:30 PM. Occasionally, a particular Sunday will fall on a holiday, please expect to work as well. Church events, i.e., Vacation Bible School, Mom’s Group Meetings, Marriage Enrichment Meetings, etc will occur throughout the year, please be available to assist.
- Stay until the children are secured with a responsible adult named on the child’s registration form.
- In an emergency, notify the parent via call or text.
- Straighten the room(s) and clean any toys/beds before leaving. Used bed sheets must be placed in dirty linen containers and clean sheets on the beds. Staff will be responsible for laundering the sheets. All toys that have had contact with saliva will require special attention. A sanitizing solution will be available to use in the nursery.
- Report to the Nursery Coordinator any issues hindering the carry out of the duties or responsibilities.
- Communicate in advance, by phone to the nursery coordinator: 1) any planned absences with an advance two-week notice, or 2) any unplanned absences at least two hours prior to the shift
- Support other areas of campus operations as needed.
Knowledge, Skills and Abilities:
- Experience in caring for children between the ages of 0 to 3 with the ability to adapt and interact with a variety of personalities.
- A working knowledge of the Catholic Church & traditions with understanding of our All Saints Community & Parishioners
- Ability to work with supervision while maintaining a cooperative & effective team relationship with staff and parishioners.
- Computer competency (Microsoft Office, internet, and ability to learn job-specific One Church application)
- Ability to maintain confidentiality
Education and Experience:
- High School Graduate
- Diocese of Dallas Safe Environment Certification
- CPR/First Aid certification a plus
- Bilingual Preferred
To inquire, email nursery@allsaintsdallas.org. You may submit your resume and cover letter to the same email to be considered for the position.
